At WDP, we are committed to protecting and respecting your privacy and the personal information we hold about you.
This page tells you:
- How we protect your data
- What data is collected
- How we use your data
- Our policy on sharing this data
- What to do if your data is incorrect
With regards to this website, our privacy notice only covers www.wdp.org.uk although we do link to other websites. If you follow these links, you will no longer be subject to WDP’s privacy terms, so we recommend you read the privacy notices on other websites you visit.
How we protect your data
We protect your data by asking for only the minimum we need.
We store it securely when we are using it and until we dispose of it securely, informed by guidelines set by the Information Governance Alliance.
When we use other organisations to help provide a service your data may be used by them too. We have legal agreements in place with them which set out how we share and use this information.
When you become a WDP service user, we keep your data on securely, for example on databases, protected by passwords, encryption and firewalls. If you contact us on social media, you agree to the relevant social media platform's terms and conditions and understand that information posted in the public domain is not confidential.
What data is collected?
We also collect data when you enter information into forms or applications such as:
- Job applications
- General enquiries
- Newsletter subscriptions
To help us with the recruitment process and your application for a position with WDP, we will collect personal information about you. In order to progress your application for employment with WDP, you will be asked to provide information about yourself (including your name, email address, telephone number, address, your academic and professional qualifications and experiences, etc.). Your data will not be stored for any longer than is necessary for the purposes of which it is gathered, and or your consent or our legal right to process allows. All data collected is securely stored, and will only be shared with the necessary individual(s) for the purpose of processing your application to work at WDP, if you are unsuccessful in your application your data may be retained in an anonymised form, for the purposes of equal opportunities monitoring.
How we use your data
When you attend our services, we will use your data to provide the services and support you need, and to improve our organisation and services for others.
On this website, we use the data from cookies to learn how much our website is used, what pages people visit and when they return. This helps us to make our website better. We keep this data anonymous.
By entering data on our forms or apps, we understand that you have given us that information for a purpose, e.g. supplying your name for a job application. You can find out more about how we use that data by following the link above.
Our policy on sharing this data
WDP is a confidential service, so the data you provide directly to us will be kept between WDP and you. We have policies on gathering consent and sharing information appropriately. We may share anonymised information to improve our services or report our activity.
We are committed to keeping people safe, and this means that we may share your data with other appropriate organisations if we believe there is a good reason to. We’ll usually let you know if this happens, unless telling you would cause harm.
See our confidentiality page for more information.
What to do if your data is incorrect
Once you have submitted data, for example an email address to contact you, it is saved in our systems. If you notice that something is incorrect, email email@example.com and we will remove or correct it for you.
You have the right to change your mind about who you give your consent to.
If you wish to make a complaint to or about WDP and how we are handling your personal information, please contact firstname.lastname@example.org. You can also make complaints directly to the Information Commissioner’s Office.
How to get copies of your personal information
You can ask us for copies of the personal information that we hold about you on our systems. We may not always be able to provide you with all the information we have but we will explain why if this happens.
You can request a copy of your personal information through our Subject Access Request Form.
You can read more about your rights to your personal information on the Information Commissioner’s Office website.
Our website provider
Your data may also be available to our website provider to enable us and them to deliver their service to us, carry out analysis and research on demographics, interests and behavior of our users and supporters to help us gain a better understanding of them to enable us to improve our services. This may include connecting data we receive from you on the website to data available from other sources. Your personally identifiable data will only be used where it is necessary for the analysis required, and where your interests for privacy are not deemed to outweigh their legitimate interests in developing new services for us. In the case of this activity the following will apply:
- Your data will be made available to our website provider
- The data that may be available to them include any of the data we collect as described in this privacy notice.
- Our website provider will not transfer your data to any other third party, or transfer your data outside of the EEA.
- They will store your data for a maximum of 7 years.
- This processing does not affect your rights as detailed in this privacy notice.